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How to Plan Your Workshop, Seminar, Annual Meeting or Conference

Association events are of various types, from workshops and seminars to annual meetings and conferences. The only thing they all have in common is that they are generally large and involve many people. You might have hundreds of people coming to a workshop or conference that you’re organizing. So it’s important for everything to go like clockwork. Have you made sure that everything has been set up exactly the way you want it for an association event?

How to Plan Your Workshop, Seminar, Annual Meeting or Conference

Halls and Auditoriums

First of all, you’ll need to make sure that the place you have booked for the event has enough space for everyone you’re trying to fit in. If you’ve got an auditorium which already has a stage and seats, then one part of your problem is taken care of. But if you’ve just got a large hall and you need to turn it into an auditorium, then you’ll need to rent a stage and chairs and arrange them in such a way that everyone is able to see things clearly.

Lighting and Color Scheme

You also need to decorate the room to create a pleasant environment that people will want to gather in; you have to consider aesthetics as well as practicality. You’ll probably want to keep the lighting diffuse rather than having one source of bright light which can get into people’s eyes. You’ll have to come up with a color scheme and use it for draperies, table covers, flowers etc.

Engaging Your Audience

Of course, it’s up to you how much you choose to decorate the room, and you don’t want to go overboard, considering the fact that this is a work-related event and not a social gathering. But at the same time, it’s always nice to have people gather in a beautiful environment because this motivates them to participate in the event.

Contact us for more great association event planning tips.

About SES

Superior Expo Services (SES) is a national general services contractor for tradeshows/expositions. Family owned and operated SES has served as a partner for strategic event planning, production, design, décor, staging, and more. Learn More

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Contact Information

Superior Expo Services
Address :
10548 W. Highway 80
Forney, TX 75126

Phone : 866-386-3976
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